Selfhosted

Do NOT self-host email! In the long run, you'll forget a security patch, someone breaches your server, blasts out spam and you'll end up on every blacklist imaginable with your domain and server.

Buy a domain, DON'T use GoDaddy, they are bastards. I'd suggest OVH for European domains or Cloudflare for international ones.

After you have your domain, register with "Microsoft 365" or "Google Workspace" (I'd avoid Google, they don't have a stable offering) or any other E-Mail-Provider that allows custom domains.

Follow their instructions on how to connect your domain to their service (a few MX and TXT records usually suffice) and you're done.

After that, you can spin up a VPS and try out new stuff and connect it also to your domain (A and CNAMR records).

Yes you need a domain for sure. But you don’t need a server for it, in fact I don’t recommend trying to self-host mail server.

You can use Tuta, Proton Mail, Gmail or iCloud Mail services. You just need to add some DNS records to the domain to redirect mail provider.

Use Cloudflare or PorkBun.com for cheap, no bullshit domains. As for the email host, self hosting not recommended. It's a long battle to be not blocked by every other provider.

I recommend purelymail.com - no cost to add (even multiple!) custom domains, unlimited users, only pay for mail usage and storage. Go for advanced pricing until it starts costing you more than $10/yr. (Which it shouldn't if it's just you. Seriously this thing is cheap!) I just passed my one year anniversary with PurelyMail, and have spent $6 so far. This is my most expensive month, 85¢. And that's only because I host a public Lemmy instance (small) and we had a few hundred spam signups which sends an email each time.

This will give you a total yearly price WAY under what Google or Microsoft will give you. Google is like, $7.20/user/month.

And if for some reason that service goes down one day, as long as you still have a mail client with your email stored in it you should be able to just switch providers and import your emails from your client. Make some backups.

I tried both hosting my own mail server and using a paid mail hosting with my own domain and I advise against the former.

The reason not to roll out your own mail server is that your email might go to spam at many many common mail services. Servers and domains that don't usually send out big amount of email are considered suspicious by spam filters and the process of letting other mail servers know that they are there by sending out emails is called warming them up. It's hard and it takes time... Also, why would you think you can do hosting better than a professional that is paid for that? Let someone else handle that.

With your own domain you are also not bound to one provider - you can change both domain registrar and your email hosting later without changing your email address.

Also, avoid using something too unusual. I went with firstname@lastname.email cause I thought it couldn't be simpler than that. Bad idea... and I can't count how many times people send mail to a wrong address because such tld is unfamiliar. I get told by web forms regularly that my email is not a valid address and even people that got my email written on a piece of paper have replaced the .email with .gmail.com cause "that couldn't be right"...

I've done this in the past using Gmail. You pick a domain provider and get their email plan. Most offer both services. I've used name cheap.

Then in your regular Gmail account you can configure the IMAP settings from the domain registrar to receive the email from that inbox. Then in Gmail find the settings where you can send as another address. This lets you use that new address in our outbound mail. From there I just auto label the incoming mail to help sort the two addresses.

Now you should have your regular Gmail and your new novelty email all in one place.

GoDaddy is notorious for terrible service and NameCheap has started doing some shady stuff too lately. Luckily there are other decent registrars out there. I can recommend Netim.com or INWX.de in the EU – they also provide EU-specific TLDs which American registrars don't.

If you need more than one mailbox you can't beat the offers from providers like PurelyMail/MXRoute/Migadu, where you pay for the storage instead of per-mailbox. I'm using Migadu because, again, they work under EU/Swiss privacy laws.

Here are some more providers if you're interested in taking advantage of EU privacy: https://european-alternatives.eu/category/email-providers

You do not need to spin up your own mail service and should not. Email and DNS hosting are the most abuse-prone and easy to mess up services; always go to an established provider for these.

Are there concerns tying my accounts to a service that might go under or are some "too big to fail"?

Look into their history. Generally speaking a provider that's been around for a decade or more probably won't dissapear overnight; they probably have a sustainable income model and have been around the block.

That being said nothing saves even long-established providers from being acquired. This happened for example to a French service (Gandi) with over 20 years of history.

The only answer to that is to pick providers that don't lock you into proprietary technologies and offer standard services like IMAP, and also to keep your domain+DNS and your email providers separate. This way if the email service starts hiking prices or does anything funny you can copy your email, switch your domain(s), and be with another provider the very next day.

Just throwing in my two cents since I just went through this same ordeal: I use Proton, but be aware that you can only use a custom address if you pay for the premium plan which is not crazy cheap. I've been pretty happy with their premium plan so far, which includes premium features for mail, calendar, cloud drive, VPN, and password manager, but if I ever decide that I don't want to keep paying for it, I can always transfer my custom domain to a different provider without needing to update my email.

As for the domain, I went with namecheap. I also have a pretty common name, so the good domains were taken and I had to settle for firstname@lastname.in but I think it's still pretty easy to remember.

I'm an admin of a self hosted iRedMail (with iRedAdmin Pro).

My advice is: Don't.

Getting an email server running is easy. Managing them is not.

There are some good advice here. Use commercial service with personal domain.

Lots of people have said worthwhile things. Don't selfhost email for example. While going with an email hoster has been recommended a couple times, which is good and easy, I want to offer an alternative: SimpleLogin (or comparable providers). Essentially a "email alias generator", it forwards received emails to one or more mail addresses (Google, Hotmail, what have you). It also allows you to connect a domain and then create new inboxes on the fly by simply sending (or telling a service to send) an email to that non-existing inbox. Which is incredibly handy if you're faced with a situation that demands an email, where you don't want to give out an actual email.

So say you have the domain doe.com, and you're in a physical shop at the register, faced with the question if you want to get 10% off by registering for their members club. You can simply give the cashier the email "coupon_walmart@doe.com" (which does not yet exist), the email will be sent, received bei SL, the inbox created and the coupon code forwarded to your Gmail account. Afterwards, you can disable or delete the inbox and never have to worry about newsletters or data breaches. Nifty!

Every one of these boxes also has its own "sent from" address visible in your actual mail account. Which means that you can simply respond to incoming emails, and the recipient will see the mail address they sent a message to. This also means that you can set up filters in your mail account to move messages from certain sender addresses into specific labels, as if they were real separate email accounts.

As someone who is once again trying to setup an email server, it’s more work than it’s worth for like 99% of people

There is a security risk of using your first name and last name in your email. It's very easy for malicious people to send you emails specifically addressing you. I have realized it now and I take the extra steps to set up good spam blocking in my email.

Purchase the domain with cloudflare, for email it depends how you use it:

With an email client like thunderbird:

A cheap service like mxroute is perfect

If you need to use a webmail:

You need to pay a lot because the free webmails are all unusable for advanced use.

Good options:

• Zoho at $1 per user per month
• Exchange with ovh at €3 per user per month

Bad options:

• Google workspace at $10 per month per user plus the blood rights for your firstborn and pray that they don't alter the deal
• proton pro at $9 per user per month but IMHO is extremely overrated for what they offer at their price point (unless you need end to end encryption when emailing other proton users)

I don't know current pricing, but a premium proton account, which was ~$9/month when I started has worked very well for me. I like the other features they are rolling out and use them a lot.

Domain is purchased through cloudflare, and I think it was like $10/year?

As far as I know Gmail and others also offer using your own Domain with them. Maybe that's easier for you.

Acronyms, initialisms, abbreviations, contractions, and other phrases which expand to something larger, that I've seen in this thread:

5 acronyms in this thread; the most compressed thread commented on today has 8 acronyms.

[Thread #416 for this sub, first seen 9th Jan 2024, 12:05] [FAQ] [Full list] [Contact] [Source code]

Cloudflare sells domains at cost. If you use apple devices and pay for iCloud+ ($1.99 a month for the cheapest plan), you can get email hosting for your domain for the entire family + a catch all address.

You can run an email host yourself but it is going to cost more in time and effort to maintain than just paying for hosting. It’s not very professional if your messages go to spam due to low reputation or if you miss a message/someone gets a bounce back because the container running your mail server was down and you didn’t realize

Run mail on a custom domain for fun, to learn what it takes, but don’t do it for mail that really matters