this post was submitted on 26 Nov 2023
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Unless LR have changed, there’s built in tools to move and manage the db <-> file relationship.
There used to also be tools to prune/trim the db.
The root of the problem might her workflow. Especially when shooting series, when she’s back/at the computer, immediately go through the photos and delete whatever’s out of focus/uninteresting/etc.
Maybe she’s good at the workflow? I know how tedious it is to sit down and sort out a huge archive like that.
I used LR for a long time, but got tired of backing up and managing the files. I moved to iCloud and I’m happy with that.
The Apple Photos program is extremely basic, but it’s a decent way of rough organising photos.
Using tags/project/etc. is important.
As for folder structure, I used (year) - (month) (day). That with at least some basic tags made it manageable.
Yeah she used year month day at first but a such a load she said I need to organize it like in categories. I can’t say anymore in which year I was in Greece or at the Lofoten and so on … and this is now messy af. I already consolidated everything on a 4tb hdd and give her the homework to sort it and later we will have it on the nas, and use this drive as a backup, but it’s challenging 🥲 and I try to find something smooth to make it less demanding
She's using Lightroom classic right?
After importing from the SD or CF card, Lightroom stores the original imported photos in a YYYY\YYYY-MM-DD directory. That's usually where the bulk of the disk usage comes from.
Personally I just move those archived photos older than a few months to external storage and re-map in Lightroom.